Moving a workplace is neither simple or easy. It is a difficult task, and there are many things to take into account, including relocating pricey electrical equipment, machinery (if any), and personnel. A smooth and trouble-free workplace move requires extensive planning and preparation because it may impact your company. However, you may divide moving an office into manageable jobs to make the process quick and effortless. Get a professional team like movers services in Bangalore hired for the effective and cost-efficient processes.
Things to do before moving your workplace
The top ten things to do before moving your workplace are listed below.
1. Organize the goods that must be moved, stored, and thrown away
Sorting through the objects in your workplace to determine what needs to be moved, what needs to be stored, and what needs to be thrown out is one of the key jobs. This will help you maintain organisation and get rid of extra goods. It will also provide you with a rough idea of how many objects need to be transported to the new office. Organizing and sorting your belongings will save a ton of time during the relocation.
2. Create a thorough move strategy by involving all parties involved
Make sure that everyone is aware of the relocation. Board members, department heads, personnel, as well as your business partners and clients, may all be considered as stakeholders. Make a thorough plan for the transition and involve all of your stakeholders. To notify the stakeholders, you might send them a thorough email, write a newsletter, or host a meeting. Keeping the stakeholders on board would help prevent any future issues.
3. List the tasks that must be finished
Before moving an office, there are a lot of things to do. Before shifting to the new workplace, it is essential to identify and finish these activities. Even though it may be difficult, this task can be completed by breaking it down into its component parts. You can make a list of the things that need to get done and work your way through it until you get everything done.
4. List the companies and movers who will be engaged in the relocation procedure
A professional moving crew such as movers services in Bangalore must be hired to pack and transport all of your company’s belongings when you relocate your firm. If you are moving to or from Bangalore, for your organisation’s safety, it is advised that you look into the movers services in Bangalore and compile all the relevant data. You might contact the mover’s prior clients and read their client reviews to obtain the necessary information.
Additionally, you might need to relocate or modify the Internet, phone, or any other service you have rented. Ask if they can continue their services in your new office by contacting them and informing them of the change. If not, you’ll need to find new suppliers for all the crucial services.
5. Set up insurance
When transferring your company to a new site, it is imperative that you make arrangements for moving or relocation insurance. Your belongings will be safe while being transported or stored thanks to moving or relocation insurance. You might run into any unforeseen circumstances, such mishaps, damage, theft, fire, etc. When moving in or out, you run the risk of causing property damage. Therefore, obtaining insurance will ensure that your belongings are safeguarded or that you are compensated in the event of an unforeseen disaster.
6. Before the relocation, disassemble everything
Disengaging or disassembling equipment like computer systems, phones, security cameras, etc. from their ports or servers is another crucial duty to complete before transferring your office. Your team of movers services in Bangalore will help you in this process. This will make transporting the objects safely to their new home easier. You’ll save a lot of time, and the moving company can easily pack and transport these items. Additionally, it will guarantee that everything is taken apart safely and without causing any damage.
7. Create a check list for the new office space
Always create a checklist for the new workspace before moving your office to ensure it includes everything you and your staff need. It is important to include enough workstations, parking, security, restrooms, cafes or canteens, power outlets, charging stations, and other elements on your checklist.
You can also find out if the new building is reachable by local trains, the metro, or bus service. The potential for future staff and employee growth is a crucial factor you should take into account while creating a checklist. You must determine if the new location can accommodate any additional staff you may hire in the future.
8. Form a relocation team with representatives from each department
Members of the relocation team should come from each department. To create a move committee, you can enlist volunteers from each team. You can plan and coordinate the transfer with the aid of this group. They could aid in the transition for other workers as well. The committee can be tasked with reviewing tasks and taking the required steps. By forming a moving committee, you may focus on other tasks that need to be completed before, during, and after the relocation, which will lessen your workload.
9. Inform all staff of the move’s details
Share the move plan with your staff in communication with them. If you have open lines of contact with your workers, you will be aware of any problems your employees may be having with the relocation. Your staff should be fully informed of the rationale for the change. Give them a clear understanding of how the change will effect them and the company, as well as how it will benefit them. Your staff may have some concerns or challenges regarding the transfer. These problems can be resolved by letting them know about the move’s plans.
10. Take pictures of the new office
Finally, before you move in, snap pictures of the new office. It will be challenging to determine the state of the new location once everything has been relocated and set up. Prior to moving, taking pictures will allow you to document the facility’s state and look for if anything is damaged. If there are any problems, appropriate measures need to be taken. By comparing the facility’s state to your earlier photos, you can make any necessary repairs.
Moving an office is a difficult task that takes time to complete. For an office transfer to be effective, weeks of planning and preparation are necessary. Before relocating to an office, there are numerous factors to take into account. Your move to a new facility will go smoothly if you adhere to the advice given in this article by the movers services in Bangalore. Happy shifting!!!